Course Content
New Accounting Model (Exam-2009)
Books references: 1. Account Code (Volume III). 2. Chart of Accounts (Issued by CGA). 3. Manual Accounting Principles. 4. Accounting Policies and Procedures Manual.
Private: DAO Part-I Examination 2024 (Fresh Candidates) Past Papers
About Lesson

Question No.4 Please comment on the following:

  1. a. Rules of business provide a framework for an organization to achieve its objectives.
    b. Common defects and deficiencies in official noting, drafting and reporting.
    c. Various types of communication skills and their use in effective management.

Let’s address each of the points:

a. Rules of Business Providing a Framework for Organizational Objectives:

  • Comment: Rules of business serve as essential guidelines and procedures within an organization. They provide a structured framework for achieving organizational objectives.
  • Explanation:
    • Purpose: Rules of business outline the standard operating procedures, decision-making processes, and protocols that guide how an organization functions.
    • Clarity: They ensure clarity in roles, responsibilities, and authority levels.
    • Consistency: By adhering to rules, organizations maintain consistency in their operations.
    • Efficiency: Rules streamline processes, reduce ambiguity, and enhance efficiency.
    • Alignment: They align actions with organizational goals, ensuring everyone works toward a common purpose.

b. Common Defects and Deficiencies in Official Noting, Drafting, and Reporting:

  • Comment: Despite the importance of official communication, several common defects and deficiencies persist.
  • Examples:
    • Vague Language: Lack of clarity, imprecise wording, and ambiguity.
    • Repetition: Repeating information unnecessarily.
    • Lengthy Notings: Overly detailed or verbose notes.
    • Inadequate Record Keeping: Failing to maintain proper records of examination and decisions.
    • Lack of Conciseness: Noting should be concise and to the point.
    • Failure to Adapt Style: Not adjusting communication style based on the audience.
  • Importance: Addressing these issues ensures effective communication within organizations.

c. Various Types of Communication Skills and Their Use in Effective Management:

  • Comment: Effective communication is vital for successful management.
  • Types of Communication Skills:
    1. Adaptability: Tailoring communication style to different situations and audiences.
    2. Active Listening: Engaging in meaningful conversations, asking questions, and showing empathy.
    3. Clarity and Conciseness: Expressing ideas clearly and succinctly.
    4. Conflict Resolution: Handling disagreements constructively.
    5. Negotiation: Persuading, compromising, and finding win-win solutions.
    6. Feedback: Providing constructive feedback to improve performance.
    7. Nonverbal Communication: Understanding body language, gestures, and tone.
    8. Written Communication: Crafting effective emails, reports, and memos.
  • Use in Effective Management:
    • Leadership: Effective communication inspires trust, aligns teams, and motivates.
    • Decision Making: Clear communication aids informed choices.
    • Conflict Management: Skillful communication resolves disputes.
    • Change Management: Communicating changes minimizes resistance.
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