Question No. 4: Procedures for Recording, Consolidation, Reporting, and Reconciliation of Contractors’ Expenditure in APPM:

The Accounting Policies and Procedures Manual (APPM) provides guidelines for handling contractors’ expenditure. The procedures include:

1. Recording Contractors’ Expenditure:

   • Properly record all transactions related to contractors’ expenses.
   • Maintain detailed records of contracts, invoices, and payments.

2. Consolidation of Contractors’ Expenditure:

   • Consolidate contractors’ expenses across different projects or departments.
   • Ensure consistency in recording and reporting.

3. Reporting Contractors’ Expenditure:

   • Prepare regular financial reports that include contractors’ expenses.
   • Present the information transparently and accurately.

4. Reconciliation of Contractors’ Expenditure:

   • Reconcile contractors’ invoices with actual payments made.
   • Investigate any discrepancies and resolve them promptly.